Difference between revisions of "Viewing Data"
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= Options to Refine Reports = | = Options to Refine Reports = | ||
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| + | [[#Display Options|Display Options]] | ||
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| + | [[#Filters | Filters]] | ||
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| + | [[#Percentages | Percentages]] | ||
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| + | [[#Scales | Scales]] | ||
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| + | [[#Terms | Terms]] | ||
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| + | [[#Groups & Demographics | Groups & Demographics]] | ||
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| + | [[#Student Fields | Student Fields]] | ||
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| + | [[#Options | Options]] | ||
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| + | [[#Export | Export]] | ||
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Revision as of 14:51, 13 April 2015
Contents
Options to View Data
To View Data, you need to have selected the Students, and selected the Information you are interested in viewing for those students.
There are many options to view data in VCAT. Data can be viewed not only where you enter the data, but also using the following reports:
• Student Unit Report
• Student Criterion Report
• Cohort Unit Report
• Cohort Criterion Report
• Custom Reports
Student Unit Report
In this sample, one group of students is selected with one piece of information. Students are listed in alphabetical order using their last name. This Student Unit Report displays one student per row with one summarized value for the unit. The summarized value is dependent on the weight assigned to the criteria in the unit. If one criterion has all of the weight (100%), then that score will be used as the summary value to give a quick snapshot for that unit. If more criteria share the weight equally distributed (by default), the summarized value will be an average of the weighted criteria. Occasionally, none of the criteria are weighted. When that is the case, no summarized value can be calculated therefore, the Student Unit Report can't be generated. The bottom row highlighted in blue gives you the Mean (average) scores for the group of students you have selected. Many options are available to refine this report.
Student Criterion Report
In this sample, one group of students is selected with one piece of information. Students are listed in alphabetical order using their last name. This Student Unit Report displays one student per row with the detailed scores for each of the criteria in the unit in individual columns. The bottom row highlighted in blue gives you the Mean (average) scores for the group of students you have selected. Many options are available to refine this report.
Cohort Unit Report
In this sample, one group of students is selected with one piece of information. This report displays one cohort per row with the mean of the summarized values for the cohort. The 'N' of 4 indicates that there are 4 students with data included in the Mean. Many options are available to refine this report.
Cohort Criterion Report
In this sample, one group of students (cohort) is selected with one piece of information. This report displays one cohort per row with the mean score for each of the criteria with numeric scores in the unit. The 'N' indicates the number of students with data included in each of the criterion mean. Many options are available to refine this report.
Custom Reports
Custom Reports are reports specifically created and customized for your SU/district, and ready to download/print. Report Cards, Progress Reports, Placement Forms, and Student Accommodation Plan would be some examples of custom reports.
1. Select the student(s).
2. Click on Custom Reports to get the list of custom reports available to you.
or 
3. Select the date. The date displayed on the left of the filter bar is the date you wish to run the report for. If the date needs to be changed, simply click on it and you will be prompted to choose a date with a calendar. Select a new date and click on Ok.
4. Select the custom report of your choice by clicking on PDF. The list can be filtered by Type, Grade, and/or Subject to narrow down the selection. Use the Clear button to the right of the Subject filter to cancel all filters.
Values From Current Selection
Some values in custom reports come straight from the student selection. If the selection does not include those values, blank spaces will replace those values on the reports.
A custom report may include Year, School, Course, and Section. If the current selection does not include any of these elements part of the report, a warning bar will show in the report selection list.
The report can still be selected and generated but the elements not included will be left blank.
How to run a custom report for Individual Student(s)
** If you wish to print an individual student report card, you may do so by running the report card for the whole class BUT only printing the pages associated with the specific student. If you choose to run the report for an individual student (not the whole class), you can follow the steps listed below.
If the custom report you wish to run includes the section information (Teacher Name), follow these steps:
1. Select the section the student is part of, then click on More Info.
2. Now, you have the whole class selected BUT you ONLY want specific student(s) so, click on But Only.
3. Click on the Individual tab to be allowed to select the specific student(s) you want.
4. In the field, type part of the Last Name OR First Name. The system will display a list of students that match your search.
5. Select the student you want.
6. You have the option of adding more individual students by repeating the steps 4 and 5. You can also remove a selected student by clicking on the red circle in front of his name.
7. Click on Custom Reports to get the list of custom reports available to you.
or
8. Select the date. The date displayed on the left of the filter bar is the date you wish to run the report for. If the date needs to be changed, simply click on it and you will be prompted to choose a date with a calendar. Select a new date and click on Ok.
9. Select the custom report of your choice by clicking on PDF. The list can be filtered by Type, Grade, and/or Subject to narrow down the selection. Use the Clear button to the right of the Subject filter to cancel all filters.
If the custom report you wish to run does NOT include the section information (Teacher Name), you can directly select the individual student(s):
1. By default, you are under Groups tab where you can select the Year, School, Course, and Section. Click on Individual tab, to the right of the Groups tab.
2. Type first name OR last name (or part of either one) in the Search field. Click on the student name from the list displayed to select that student.
3. Now, the student's name shows up in the Students box and also on the right, with a little minus sign in a red circle. If you wish to remove that student, click on the red circle.
4. Repeat step 2 for each individual student you want to add.
The individual students selected show in one student box therefore, they are considered as one cohort.
5. Click on Custom Reports to get the list of custom reports available to you.
or
6. Select the date. The date displayed on the left of the filter bar is the date you wish to run the report for. If the date needs to be changed, simply click on it and you will be prompted to choose a date with a calendar. Select a new date and click on Ok.
7. Select the custom report of your choice by clicking on PDF. The list can be filtered by Type, Grade, and/or Subject to narrow down the selection. Use the Clear button to the right of the Subject filter to cancel all filters.
Options to Refine Reports
Display Options
Depending on the information, an option might be more suitable than another one to view that information.
Horizontal Series
• By default, you are on the 'Horizontal Series', which displays students on the left and data in columns on the right. It is recommended you make all adjustments needed prior to selecting a different display option.
• The dark grey shaded options indicate that they are not available, based on the selection.
Vertical Series
• The Vertical Series displays the information in rows and the students in columns.
Individual Series
• The Individual Series displays the information grouped by student.
Bar Graph and 3D Bar Graph
Pie Chart and 3D Pie Chart
Filters
• Click on the green '+' button to add a row that will give you options to filter the data.
• You have the option to 'Keep' or 'Hide' certain criteria based on their value/score in comparison to another value or item itself.
Percentages
Scales
Terms
This feature can be used to limit the data you are looking at. For example, if a student has two pieces of data due to taking the assessment this year and the previous year, checking the current year under Terms would isolate his data and only the data coming from this year would be displayed. The student's last year's data would be ignored.
Groups & Demographics
Add Student Group
Add Demographic
Student Fields
Options
• These options are available in the criterion reports.
Show Category Range
• This option allows you to display on the report the range of the scores for each criterion.
Show Category Mean
• This option is checked by default. It shows the mean (average) score for each criterion.
Show Empty Criteria
• If there is no data for the information selected, the report will show those criteria anyway but, if part of the information selected has data and part of it doesn't, the criteria that do not have data will be hidden by default. In order to make them visible, 'Show Empty Criteria' has to be checked.
Show Date Assessed
• This option displays the Date Assessed on record for each data point.
Show Date Entered
• This option displays the date when each data point was actually entered.
Combine Versions
• This option is checked by default and combines versions. When unchecked, it will display the detail of the version in which it found data in the header. See the example below with NECAP data.
Show Scale Color
• This option is checked by default. It displays the colors associated with the proficiency scale if the criterion has defined proficiency levels for its values (scores/ratings).
Show 'N' Values
• By default, only 'N' values greater than 1 will be displayed. You also have the option to hide or show all 'n' values.
Manage Categories
• This option gives you the ability to quickly manually select criteria by checking or unchecking individual ones or all at once with 'Check All' or 'Uncheck All'. It includes a drag and order feature to let you sort the criteria as well. To do so, just click on the criterion and drag to where you want it.
Reset to Default
• Reset to Default will show up under Options when custom settings are used. This option gives you the ability to remove at once all changes you have made using the filter bar. It will remove those settings and reset the report to its initial state.
Export
Options to Export Reports
Export to PDF
This feature will export the report into a pdf format. Beware that if there is too much information on the report (what you currently have displayed on the screen), the information might not lay out correctly and may be illegible.
Export to Excel
This feature allows you to export to excel (spreadsheet format) to give you the ability to manipulate the data file if needed.
Export to PNG
Graphic reports and charts are simply pictures on a webpage. To export, right-click (control-click on Mac) on the picture and save the image to your disc. You can also copy and paste the image directly to a document editor like Microsoft Word.
