Entering Assessment Data into VCAT
VCAT is essentially a database that is home to a tremendous amount of valuable student data within your district/SU. In order for VCAT to be a useful tool for examining student data, the data must be entered into the VCAT system in a timely manner. To enter data into VCAT just follow these four simple steps.
Four Simple Steps
1. After logging onto VCAT, select the Students.
2. Select the Information you wish to enter data for.
3. Click on Enter Data, a calendar will show up. Select the assessment date and click the OK button.
4. You are ready to enter the data!
Three Data Entry Modes
In every mode, the data entered is automatically saved.
1. All Students
By default, you are in the 'All Students' data entry mode, which gives you the full list of students from your selection in the left column, and a criterion per column. The top green row identified as 'All Students' allows you to enter data for a criterion for all students at once. When you select the score/value, the system might give you these options: Cancel, Change Empty, Change All. Clicking on Cancel will bring you back to the data entry window. Clicking on Change Empty will enter the data for all students that do not already have date entered - it will not cover previously entered values. Clicking on Change All will enter the data for all of the students, regardless if they already had data entered - it will replace any previously entered data for that criterion.
Clicking on one student name from the All Students Mode will bring you to Rubric Mode or Term Mode, if the unit has specific terms.
2. Rubric Mode
It will display the rubric for one student at a time - criteria listed in a column on the left with the possible values on the right. To enter data in this mode, simply click on the value to select. Clicking once more will unselect the value. The student you're on is showing in bold, at the top. To move from one student to another, click on the name of previous student or next student listed to the left and right of the current student.
You can click on All Students to return to that mode, or click on Term to go to the Term Mode.
3. Term Mode
Term Mode will display all the criteria in the left column with a column for each term on the right for one student at a time. The student you're on is also showing in bold, at the top. To move from one student to another, click on the name of previous student or next student listed to the left and right of the current student.
You can click on All Students to return to that mode, or click on Rubric to go to the Rubric Mode.
- If there are boxes with up/down arrows, click on the arrow to get the drop-down menu of the possible values, then click on the value to select. The data saves automatically. You can also use the 'tab' to go from one box to another and type in the value. If the value is out of range, it will not accept it and will show as if nothing has been entered.
- If any scales are associated with the piece of data you just entered, each of the scales will show up where you enter the data and the Key to each of them will be displayed at the bottom of the window.
- If there are text fields, type in your notes/comments. When you are done typing, a little green check will appear shortly after to let you know that the text you just entered has been saved.
- If there are small square boxes, clicking in it will select it and place a check mark. Clicking once more will remove that check.
- If there is a box like a text field but a numeric value/score needs to be entered, type in the score. If the score you typed is out of range, a message will warn you so you can retype the correct value.
Export to PDF
This feature allows you to print the rubric with the student data.
Export All Students to PDF is available in all data entry modes. The export from this option will produce a pdf that includes all the students but each student on their own page(s).
Export Student to PDF will export a pdf with only one student.