Selecting Students

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Single Cohort

You can select students by group or individually.

One Whole Group of Students

Based on your access, a group of students may already be selected by default and highlighted in blue. If not, you need to select (by clicking on it) the Year, the School, the Course, and the Section you want to enter data for. If your access allows it, you may be able to enter data at the Course level. The detail for the group of students you selected will show in the Students box.

VCAT2 StudentsSelected.png

Individual Students

1. By default, you are under Groups tab where you can select the Year, School, Course, and Section. Click on Individual tab, to the right of the Groups tab.

VCAT2 StudentsIndividualTab.png

2. Type first name OR last name (or part of either one) in the Search field.

VCAT2 IndivStud.png

3. Click on the student name from the list displayed to select that student. Now, the student's name shows up in the Students box and also on the right, with a little minus sign in a red circle. If you wish to remove that student, click on the red circle.

VCAT2 1IndivStud.png

4. Repeat steps 2 and 3 for each individual student you want to add.

The individual students selected show in one student box therefore, they are considered as one cohort.

VCAT2 2IndivStud.png

Multiple Cohorts

Multiple cohorts or groups of students can be selected so each group is separate and can be compared with each other.

1. Select a single cohort or composite cohort.

2. Click on the + under the Students Box to add another group. By default, it will create an exact copy of the group you have selected. Adjust that selection by clicking on a different section if you want to keep the same Year, School, and Course (Grade), or select the correct Year, School, Course, and Section that represent the group you are interested in.

VCAT2 StudBoxPlus.png

Each group shows up in its own student box and therefore, each group is considered a separate cohort.

VCAT2 2StudGroups.png

3. Repeat step 2 for each group you wish to add.

Composite Cohorts

VCAT offers you the flexibility of grouping students in a variety of ways. The versatility of the 'More Info' button allows you to make a student compound selection using PLUS, MINUS, BUT ONLY attributes. Students can be grouped in multitude of combinations: across years, schools, grades, and based on specific demographics, to form one group/cohort.

Here are some examples.

Across Years

Here's how to select the same section (same teacher), over multiple years, to create one cohort:

1. Select the Students.

2. Click on the 'More Info' button/arrow above the section column.

VCAT2 MoreInfoStudSel.png

3. Click on 'Plus' to have the option of adding a group of students. Select the Year, School, Course, and Section. In this example, the same section from a previous year will be added.

VCAT2 MoreInfoStudSel Plus.png

VCAT2 MoreInfoStudSel Plus PrevYearSameSection.png

4. Repeat step 3 to keep adding to the same cohort. When you hover over the Students Box, it will give you the detail of your cohort.

VCAT2 MoreInfoStudSel Plus PrevYearSameSection hover.png

Across Schools

Basically, similar steps as above but, instead of changing the Year for each selection, you keep the Year and Course identical as your initial selection and you just pick a different School.

1. Select the Students. (Year, School, Course)

2. Click on the 'More Info' button/arrow above the section column.

3. Click on 'Plus' to have the option of adding a group of students. Select the Year (same as previous), School (different one), Course (same as previous). In this example, the same Course from a different School will be added.

Using Demographics

Often, there is a need to view data not only for a group of students in its entirety but also for certain sub groups (Male, Female, IEP students, SES students,…) within that group. NECAP demographics are imported in VCAT when the NECAP data is imported but do not necessarily match the current demographics. It is up to each district/SU to keep track and update their current demographics if they wish to have a more accurate analysis.

Here's an example where the whole group of students gets broken down by Male and Female:


1. Select the Students.

2. Click on the 'More Info' button/arrow above the section column.

VCAT2 StudInfo StudList8 moreInfo.png

Notice that this entire group of students has a total of 8 students (Student List).

3. Click on 'But Only'.

4. Click on 'Demographics' tab.

VCAT2 StudInfo StudList8 moreInfo ButOnly.png

5. Select the 'Male' Category.

VCAT2 StudInfo StudList8 moreInfo ButOnly Male.png

Notice that the Student List now displays 5 - out of the 8 we started with, 5 of them are Male.

VCAT2 StudInfo StudList8 moreInfo ButOnly Male hover.png

Again, if you hover over the Students Box, you will get the detail of your students selection.