Viewing Data

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Options to View Data

To View Data, you need to have selected the Students, and selected the Information you are interested in viewing for those students.

There are many options to view data in VCAT. Data can be viewed not only where you enter the data, but also using the following reports:

• Student Unit Report

• Student Criterion Report

• Cohort Unit Report

• Cohort Criterion Report

• Custom Reports

Student Unit Report

VCAT2 StudentUnitReport sample.png

In this sample, one group of students is selected with one piece of information. Students are listed in alphabetical order using their last name. This Student Unit Report displays one student per row with one summarized value for the unit. The summarized value is dependent on the weight assigned to the criteria in the unit. If one criterion has all of the weight (100%), then that score will be used as the summary value to give a quick snapshot for that unit. If more criteria share the weight equally distributed (by default), the summarized value will be an average of the weighted criteria. Occasionally, none of the criteria are weighted. When that is the case, no summarized value can be calculated therefore, the Student Unit Report can't be generated. The bottom row highlighted in blue gives you the Mean (average) scores for the group of students you have selected. Many options are available to refine this report.

Student Criterion Report

VCAT2 StudentCriterionReport sample.png

In this sample, one group of students is selected with one piece of information. Students are listed in alphabetical order using their last name. This Student Unit Report displays one student per row with the detailed scores for each of the criteria in the unit in individual columns. The bottom row highlighted in blue gives you the Mean (average) scores for the group of students you have selected. Many options are available to refine this report.

Cohort Unit Report

VCAT2 CohortUnitReport sample.png

In this sample, one group of students is selected with one piece of information. This report displays one cohort per row with the mean of the summarized values for the cohort. The 'N' of 4 indicates that there are 4 students with data included in the Mean. Many options are available to refine this report.

Cohort Criterion Report

VCAT2 CohortCriterionReport sample.png

In this sample, one group of students (cohort) is selected with one piece of information. This report displays one cohort per row with the mean score for each of the criteria with numeric scores in the unit. The 'N' indicates the number of students with data included in each of the criterion mean. Many options are available to refine this report.

Custom Reports

Custom Reports are reports specifically created and customized for your SU/district, and ready to download/print. Report Cards, Progress Reports, Placement Forms, and Student Accommodation Plan would be some examples of custom reports.

1. Select the student(s).

VCAT2 StudentsSelected.png

2. Click on Custom Reports to get the list of custom reports available to you.

VCAT2 CustRep button2.png or VCAT2 CustRep button.png

3. Select the date. The date displayed on the left of the filter bar is the date you wish to run the report for. If the date needs to be changed, simply click on it and you will be prompted to choose a date with a calendar. Select a new date and click on Ok.

VCAT2 RepDate w FilterBar.png

4. Select the custom report of your choice by clicking on PDF. The list can be filtered by Type, Grade, and/or Subject to narrow down the selection. Use the Clear button to the right of the Subject filter to cancel all filters.

VCAT2 CustRep Filter.png

Values From Current Selection

Some values in custom reports come straight from the student selection. If the selection does not include those values, blank spaces will replace those values on the reports.

A custom report may include Year, School, Course, and Section. If the current selection does not include any of these elements part of the report, a warning bar will show in the report selection list.

WIKI VCAT2 CustomReport missingSectionSelection.png

The report can still be selected and generated but the elements not included will be left blank.

How to run a custom report for an Individual student

If the custom report you wish to run includes the section information (Teacher Name), follow these steps:

1. Select the section the student is part of then, click on More Info.

Options to Refine Report

Display Options

VCAT2 Options bar Report Display.png

• By default, you are on the 'Horizontal Series', which displays students on the left and data in columns on the right. It is recommended you make all adjustments needed prior to selecting a different display option.

• The dark grey shaded options indicate that they are not available, based on the selection.

Filters

VCAT2 Options bar Filters.png

• Click on the green '+' button to add a row that will give you options to filter the data.


VCAT2 Options bar Filters keepHide.png


VCAT2 Options bar Filters Criteria.png


VCAT2 Options bar Filters EqualGreaterThan.png


VCAT2 Options bar Filters NumberItem.png


• You have the option to 'Keep' or 'Hide' certain criteria based on their value/score in comparison to another value or item itself.

Percentages

VCAT2 Percentages.png

VCAT2 Percentages 1to1-2to2.png


Scales

VCAT2 Scales.png

Terms

WIKI VCAT2 Terms1.png

WIKI VCAT2 Terms2.png


Groups & Demographics

WIKI VCAT2 GroupsAndDemog1.png


Add Student Group

WIKI VCAT2 GroupsAndDemog2 addStudentGroup.png

WIKI VCAT2 GroupsAndDemog2 addStudentGroup2.png

WIKI VCAT2 GroupsAndDemog2 addStudentGroup3.png


Add Demographic

WIKI VCAT2 GroupsAndDemog2 addDemographic1.png

WIKI VCAT2 GroupsAndDemog2 addDemographic2.png

WIKI VCAT2 GroupsAndDemog2 addDemographic3.png


Student Fields

WIKI VCAT2 Student Fields.png

Options

VCAT2 Options on StudCriterionRep.png


Export

VCAT2 Export.png

VCAT2 ExportToPNG.png


Options to Export Reports

Export to PDF

Export to Excel

Export to PNG

Graphic reports and charts are simply pictures on a webpage. To export, right-click (control-click on Mac) on the picture and save the image to your disc. You can also copy and paste the image directly to a document editor like Microsoft Word.